Membership Information

KAREN COUNTRY CLUB - MEMBERSHIP INFORMATION 2026
 
Proposing an individual or couple joining the club 
The potential candidate(s) must be introduced by two (2) members of the Club;
a Proposer and a Seconder who:
• must have been members of the Club for a minimum of three (3) years
• are of good standing

A member is permitted to propose/second two candidates in a year. 

The club does not accept applications where the proposers are work colleagues or business
associates of the applicant. However, the candidate(s) may be seconded by colleagues from
the workplace.

Proposal Procedures & Requirements

• The proposer must submit a letter of introduction and CV of their candidate to the
Membership Office and/or the GM’s office. 
• A proposal form is then issued for completion by the Proposer, Seconder and Candidate.
When completed this is returned to the Membership Administrator. Current passport size 
photographs must be attached for each candidate listed.
• This proposal form is then forwarded to the balloting committee and the contents are
reviewed. The Membership Administrator and/or General Manager then contacts the 
proposer with feedback. 
• Successful candidates are then expected to pay the requisite fees and commence the 
balloting process.
• During the balloting period, the candidates are eligible for temporary cards that enable
them to use the Club facilities. This temporary membership does not allow the
candidate(s) to invite guests to the Club. 

Balloting Session Do’s and Don’t’s

• The Proposer is mandated to introduce their candidate during their first introduction/
balloting session. It is only after this first meeting that the Seconder may present the
candidates, in the absence of the proposer.
• It is not acceptable for a Proposer to bring more than one set of candidates to any 
balloting meeting.
• A candidate must make a minimum of two appearances at the balloting meetings.
• Exchanging business cards during the balloting session is discouraged.

• Unless a question is directed to him/her, the Proposer should desist from answering 
questions on behalf of the candidate(s).



 
Balloting Session Dress Code
• The dress code is formal for both ladies and gentlemen.
• All male candidates and Proposers must wear jackets and ties as they would when going 
to a formal event or interview. Ladies should be dressed formally as if for a job interview in 
one of the more conservative areas of employment. Improperly dressed proposers and/or
candidates will not be allowed to progress with balloting.

See some examples above.